How to Choose the Best Notary Tools and Supplies for Success
Discover how to choose the best notary tools and supplies to elevate your business. From must-have essentials to tech tools, we’ve got you covered.
When it comes to building a successful notary business, having the right tools and supplies can make all the difference. Whether you’re just starting out or you’re a seasoned pro, equipping yourself with reliable, high-quality tools sets the foundation for seamless appointments, happy clients, and a stress-free workflow. Let’s explore how to choose the best notary tools and supplies to set yourself up for success.
1. Prioritize Durability and Reliability
Notary tools are investments, and you want them to last. When choosing essentials like your notary seal or journal, opt for well-reviewed products from reputable brands. Look for durability and quality—these are items you’ll use daily, so they should be built to withstand the test of time.
For example, my go-to notary journal is the Integrity Notary Journal for its sturdy construction and user-friendly layout. It’s a lifesaver for staying organized and keeping compliant with recordkeeping requirements.
2. Choose Tools That Enhance Client Experience
For staying organized and compliant, a digital journal is a must-have in today’s notary toolkit. My absolute favorite is the Notary eJournal from JuratInc. It streamlines recordkeeping, reduces paperwork, and provides secure, cloud-based access to your records. Plus, its user-friendly interface ensures you’ll spend less time logging entries and more time serving clients efficiently. For those who prefer a paper option, I recommend the Integrity Planner, which offers a clean design and plenty of space for scheduling and notes.
3. Don’t Skimp on Printing Equipment
If you handle loan signings or document packages, you’ll need a reliable dual-tray laser printer. It’s non-negotiable. A dual-tray printer allows you to print both letter and legal-sized paper without hassle, which is essential for industry compliance.
Pro Tip: Test your printer settings regularly to ensure the highest print quality and avoid paper jams when deadlines are tight.
4. Stay Organized with the Right Bag or Case
Transporting your tools safely and efficiently is a game-changer. Look for a professional bag or case with compartments to keep your seal, journal, pens, and forms easily accessible. Some great options include this Roller Briefcase from Amazon, which is durable and spacious, or this slim bag from Office Depot, which combines a slim, less bulky option for a more streamlined and professional presentation.
5. Leverage Technology to Your Advantage
Modern notaries can’t ignore tech. Digital tools streamline the notarization process and improve recordkeeping accuracy. For example, the Notary eJournal by JuratInc provides secure, cloud-based access and reduces paperwork. Apps for mileage tracking or appointment scheduling can also save you time and headaches. Additional tools like NotaryAssist simplify bookkeeping, while Notary Calendar automates appointment management, keeping your schedule organized and stress-free.
6. Learn From the Experts
If you’re overwhelmed by all the options out there, start by learning from experienced notaries. I’ve shared my personal tool kit and favorite products in a YouTube video here. Check it out for a closer look at what works for me and why.
Final Thoughts
Choosing the best notary tools and supplies doesn’t have to be overwhelming. Focus on quality, reliability, and tools that make your job easier while enhancing the client experience. A well-equipped notary is a confident notary—and confidence is key to building trust and growing your business.
Ready to take your notary game to the next level? Invest in tools that support your success and watch your business thrive. And don’t forget to check out my YouTube video for more insights and recommendations!
