My Favorite Notary Tools: Making Signings Smoother One Gadget at a Time
As a mobile notary, staying organized and efficient is key to delivering a top-notch experience for my clients. The right tools keep things running smoothly and show my commitment to accuracy and professionalism. Here’s a peek into some of my favorite notary tools that I rely on to provide the best service possible.
1. JuratInc's Notary EJournal
One of my absolute favorites has to be JuratInc’s Notary EJournal. I love how it keeps all my records secure and organized without the hassle of flipping through pages. This digital journal helps me quickly log every signing with precision, and the best part is the time it saves. Efficiency matters when you’re mobile, and this tool helps me keep things running smoothly so I can focus on delivering a great client experience.
2. Zebra Z-Grip Medium Blue Pens
You wouldn’t think much about pens, but they can make or break a signing experience. My go-to is the Zebra Z-Grip medium blue pen. Blue ink is the industry standard for signings, and these pens write smoothly without smudging. They’re comfortable for signers, too, making the process feel seamless. I always have a stash ready because a reliable pen goes a long way in making sure things go off without a hitch. Signers often ask to keep or put in their pockets after a signing.
3. Metal Signing Guide for Visually Impaired Signers
One of the tools that’s close to my heart is my metal signing guide for visually impaired clients. It’s a small but incredibly effective tool that helps clients sign in the right spot with confidence. I always make sure to have it on hand, as it ensures that every signer, regardless of their needs, feels comfortable and capable during the process. Being inclusive in my practice is essential, and this guide makes a big impact on those who need it.
When it comes to verifying IDs, accuracy is critical. That’s why the NNA ID Guide Book is a must-have in my toolkit. It provides detailed information on every type of ID across the country, making it easy for me to spot inconsistencies and verify documents properly. As a notary, you can’t afford to guess, and this guide ensures that I’m always on top of my game when confirming signer identities. The National Notary Association updates this book annually. Make it your annual purchase to stay up to date when it comes to verifying ID’s.
5. State Notary Handbook
Keeping up with state-specific rules and regulations is non-negotiable in this business, so I always carry a copy of my state notary handbook with me. It’s my go-to reference for any tricky situations or when I just need to double-check something. No matter how experienced you are, having this handbook at the ready ensures that you’re staying compliant and professional with every signing. Check with your Secretary of State Website for your state handbook.
6. Pens for Clients with Arthritis
I’m always thinking about my clients’ comfort, and for those who may have arthritis or other hand conditions, I provide specialized ergonomic pens. These pens are designed to be easier to grip, making the signing process more comfortable and less strenuous for clients with limited hand mobility. It’s a small gesture, but it goes a long way in making the signing experience more inclusive and accessible.
Whether it’s the tech-forward JuratInc EJournal, the practicality of the NNA ID Guide Book, or thoughtful tools like ergonomic pens for those with arthritis, each of these items plays an important role in my daily notary work. They not only help me stay efficient and organized but also ensure that I’m offering an inclusive, client-friendly experience.
What tools do you keep in your notary kit? Let’s compare notes—drop a comment below!
Jennifer K. Cooper, JKC Mobile Notary
